SENIOR ADMINISTRATION CLERK REFERENCE NO: JOPS/34/21/12
SALARY :
R173 703 per annum (Level 05)
CENTRE :
Joint Operations, SA Special Forces, 5 Special Forces Regiment (Phalaborwa).
REQUIREMENTS :
NQF Level 4 (Grade 12 or equivalent) preferable experience in the administration
of Logistics.
Special requirements (Skills needed): Knowledge of Word, Excel and
PowerPoint. Ability to communicate effectively in English (written and verbal).
Knowledge of all required policies and procedures wrt ETD. Analytical and
innovative thinking ability as well as problem solving skills. Excellent interpersonal
skills. Sound organisational skills. High level of reliability. Ability to do research and
analyse documents and situations.
DUTIES :
Write routine notes, memo’s, letters iro Education Training and Development.
Provide support to the members at the Training Commando with the main focus
on the handling and processing of all typing, assisting with the finalisation of course
administration and administrative aspects as delegated by the Commander and
Second in Command of the Training Commando. Ensure that all typing is done
according to Conventions of Service Writing (CSW) and the correct storage
(including back-up system) of data. Ensure proper Information Systems Security
is applied.
Assist with the planning, monitoring and finalisation of HR projects such
as skills development, updating of post profiles, duty sheets, annual Commando
History Report, in post training and provide inputs. Assist with the correct and
effective administrative management of the Commando. Assist respective Course
Leaders with the finalisation of their course administration. Assist the Training
Commando Commander and Second In Command with regards to the collation
and provision of statistics and management information and with all other
administrative tasks that may be delegated. Liaison with other Arms of Service and
state departments iro training requirements and the coordination of training.
The management and scheduling of the training facilities of Spec Forces School. The
effective management of training administration of the Special Forces Qualification
(National Certificate on Special Combat capability of Special Forces) presented by
the Spec Forces School. The coordination of learner admin iro POEs. The
capturing of Leaner program results. The administration of the Learner Data Base
of potential Spec Forces Operators according to the guidelines.
ENQUIRIES : Maj C.J. Baloyi Tel No: 015 780 4601
APPLICATIONS :
Department of Defence, 5 Special Forces Regiment, Private Bag X01029,
Phalaborwa, 1390
NOTE : This post is being advertised in the DOD, broader public service.
PROVISIONING ADMIN OFFICER REFERENCE NO: OPS/34/21/13
SALARY : R173 703 per annum (Level 05)
CENTRE :
Joint Operations, SA Special Forces, Special Forces Supply Unit – 4 Special
Forces Regiment Satellite, Langebaan (Western Cape).
REQUIREMENTS :
NQF Level 2 – 4 (Minimum Qualification). Applicants with prior learning, either by
means of experience or alternative courses may also apply. Please note that proof
of Recognition of Prior Learning (RPL) results must accompany each application
for a post. Extensive experience in the Logistical environment is a prerequisite.
Special requirements (Skills needed): Computer literate (MS Word, Presentations
and Excel). Preference will be given to Candidates who are already CALMIS
qualified. Have detailed knowledge of the operation and utilization of specific
software packages. Organizing, interpersonal relationships and typing skills.
Communication efficiency (verbal and written) in English. Ability to work
independently. Must be able to obtain a confidential security clearance within a
year.
DUTIES :
To ensure an accounting service wrt Logistical Support Services to enable Special
Forces Capability at unit level by means of sound management and administration.
Assist Accounting Clerk with the internal management and administration of the
accounting department: Inspect accounting procedures of equipment and stock.
Inspect the filing of vouchers to ensure compliance to policy and procedure:
Ensure vouchers are filed according to voucher series. Ensure all relevant
signatures are present on vouchers. Ensure all voucher are finalised according to
policy. Ensure adequate control over vouchers wrt movement (registers).
Ensure implementation of corrective actions where identified. Assist with the verification of
stock and the submission of the prescribed documentation. Facilitate
accountability and responsibility of stores and equipment. Prepare documentation
for handing and taking over. Assist with verification of stocktaking for handing and
taking over. Investigate discrepancies: Ensure signing of both parties. Assist with
key control according to policy and procedure. Assist the Verification Officer with
the management of the annual stock take. Assist with the printing of discrepancy
vouchers, under management of the Verification Officer, for the accounting of
differences in stores received. Finalise all RV’s. Fin all IV’s. Execute bin
maintenance.
Summary of all items on loan/laundry services. Accounting section
voucher series complete and correctly filed. All disposed stock written off main
account. Assist with the receiving of stores by printing, managing, finalisation and
filing of Receipt Voucher. Assist with the issuing of stores by printing, managing,
finalisation and filing of Issue Voucher. Assist with Bin Maintenance on ledgers
when effectuating vouchers. Assist with the accounting of ammunition according
to policy and procedure: Print issue voucher. Print expense certificate.
Ensure unit part 1 order attached to voucher. Ensure Batch and RAIN number printed and
confirmed on voucher before finalisation. Finalization of voucher. Manage
Personal Equipment Registers of all members: Voucher filing. Summaries.
Execute Quality Control over the execution of accounting log support activities and
tasks. Ensure preparation of allocated Log Pers. Monitor quality standard of
documentation. Internal management of the departmental staff. Assist with the
establishment and maintenance of a quality management system. Conduct HR
admin for subordinates.
ENQUIRIES : Maj C.J. Baloyi Tel No: 015 780 4601
APPLICATIONS :
Department of Defence, 5 Special Forces Regiment, Private Bag X01029,
Phalaborwa, 1390.
NOTE : This post is being advertised in the DOD, broader public service
SENIOR ADMNISTRATION CLERK (HR) REFERENCE NO: JOPS/34/21/25
SALARY : R173 703 per annum (Level 05)
CENTRE :
Special Forces School (Pretoria) Murray Hill Wallmansthal
REQUIREMENTS :
A minimum of Grade12 /NQF Level 4, experience in HR will be an advantage.
Special requirements (Skills needed): Must be computer literate (MS Word/MS
Excel /Ms PowerPoint and Internet usage).Client orientated. Good verbal and
written communication skills. Flexibility and job knowledge.
DUTIES :
HR movements. Provide travel support services, receive movement request, and
activate movement, book ticket for members. Transfer of personnel, register
request of transfer, follow up the request and update management information.
Furniture removal, obtain approval for quotation and update register. Detached
duty of members, received application for detached duty and distribute to SF HQ.
Medical administration, administer medical continuation fund contribution, Injury
document and confirm NOTICAS was send.
Personnel losses, administrate the funeral arrangements, next of kin must complete the booklet and send it to Bank
of Lisbon, and check phase lll is done. Include dependent for medical benefits,
received application for inclusion of dependents, verify the information, send
documents to Bank of Lisbon. Group Life Insurance Scheme, obtain complete
document by the relevant members, verify correctness and submit to Bank of
Lisbon.
ENQUIRIES : Lt J.Z. Mthembu Tel No: 012 529 1766 or WO2 R.S. Zibani Tel No: 012 529 1742
APPLICATIONS :
Department of Defence, Special Forces School, Private Bag X6, Pretoria, 0001.
NOTE : This post is being advertised in the DOD, broader public service